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Rules and regulations

Every participant of the Refugee Walk commits to strictly respecting the rules of participation. By applying these small guidelines and regulations, we hope for the walk to go as smoothly as possible. We want to ensure the security, health and safety of the participants, and protect the landscape. Respect, among participants as well as for nature, is key during the Refugee Walk.

Participation

  • By registering, every participant states that he/she agrees with these rules. By signing up, the participant declares that he/she knows the terms and is subjected to the rules. Read the following carefully.
  • To participate in the Refugee Walk on the 24th of September 2017, you must be over 14 years of age. If you are between 14 and 18, you must be accompanied by a parent or guardian or submit some form of parental authorisation.
  • Each participant must pay a 30 euro registration fee, only then your registration for the Refugee Walk is valid. Vluchtelingenwerk uses the registration fees for the organisational costs, logistics, supplies and medical framework for the participants. It also includes the insurance for participants in case of injuries during the journey and an online sponsor page. We make an exception for asylum seekers and refugees. If they request it, they may participate for free. We leave them the choice whether they want to raise the money or not.
  • You can register as an individual or as a team of up to 6 people. Each team member pays a 30 euro registration fee.
  • When a participant unsubscribes, the registration fee (30 euro per person) is non-refundable.
  • Each participant acknowledges the risks associated with participating in a 40km journey. Each participant declares that it is his/her responsibility to determine whether he/she is sufficiently fit and healthy to participate in the Refugee Walk.
  • A few weeks before the Refugee Walk, the participants and supporters will be reminded of the mandatory and recommended things to take along for the trip.
  • The deadline to register is Friday the 15th of September at midnight. By then we need to have received your registration fee.

Donations

  • Each participant agrees to raise at least 100 euro for Vluchtelingenwerk. If a participant does not succeed in collecting this amount, he/she may not start. Are you a team of six, then it is up to you as a team to collect a minimum of 600 euro together. If a participant does not reach this amount, the person is not allowed to start. The money is not refunded to the donors of the participant, but the participants can complete the required sum during the next edition of the Refugee Walk.
  • Donations are to be made through the sponsor page of the participants of the Refugee Walk or on the Triodos account of Vluchtelingenwerk: BE06 5230 8056 2922 (BIC: TRIOBEBB).
  • Vluchtelingenwerk Vlaanderen is a member of the Association for Ethics in Fundraising (VEF). All fundraising activities for Vluchtelingenwerk must comply with the Code of Ethics of VEF.
  • Participation in the Refugee Walk should not be used for promotional or commercial purposes. It is forbidden to distribute flyers or promotional material at the Refugee Walk, unless given permission by Vluchtelingenwerk. Vluchtelingenwerk offers companies the option of promotional campaigns. Additional information can be found in our sponsorship file.
  • If you make a donation of 40 euro on an annual basis, you are entitled to a tax receipt from Vluchtelingenwerk. We send this by mail before April of the next year using your address. If you do not want a tax certificate, you can let us know through giften@vluchtelingenwerk.be. The registration fee is not applicable for the tax certificate.
  • Tax certificates can only be issued for individuals. We cannot issue tax certificates for deposits that represent the proceeds of collective fund raising.

The Day of the Event

  • Each participant is obligated to check in before the start of the registration. All information about the time and place of registration is communicated through the newsletters to the participants.
  • Participants are encouraged to seek assistance from a team of supporters. (This is not an obligation).
  • Each participant acknowledges the risks associated with participation in a 40km journey. Each participant declares that it is his/her responsibility to determine whether he/she is sufficiently fit and healthy to participate in the Refugee Walk.
  • Participants should not put their health at risk and should give up in a timely fashion if they fear such risk.
  • If a participant is injured and/or wants to give up, he/she goes to the next stop. There the participant will inform an employee of the Refugee Walk about his/her resignation. For emergencies between resting points, the safety coordinator can be contacted through the S.O.S. number on the bracelet of the participants.
  • The trail of the Refugee Walk is indicated by arrows. Participants agree to remain on the designated trail.
  • Each participant is responsible for his/her personal belongings during the Refugee Walk. The organisation is not responsible for theft. The organisation will provide a service for lost and found objects.
  • Participants agree to comply with the accessibility rules of the National Park Hoge Kempen.
  • Traffic regulations apply. Participants will respect the environment and will not litter throughout the track.
  • The last member of the Refugee Walk should reach the finish line by 20:00. The various rest areas along the trail will close in the course of the day, taking into account the finish time. The rest areas are open and stocked with supplies, taking into consideration the average walking pace. The Refugee Walk is a walking trail, not a running trail.
  • Once participants have crossed the finish line, they present themselves at the designated location.
  • Participants and volunteers give Vluchtelingenwerk Vlaanderen permission to take photos and videos to be used in the context of the Refugee Walk for their internal and external communication.

Issues

  • The organisation has the authority to penalize the violation of these rules and serious improper conduct, prior to, or during the event, by disqualification. The organisation is authorized to take a participant from the Refugee Walk if they consider a participant unable to complete the 40km in a timely fashion.
  • The organisation has the right to cancel the Refugee Walk, including, but not limited to situations of bad weather or for safety reasons. Cancellation of the Refugee Walk will provide a refund of the registration fee. Money raised and sponsorship money, on the other hand, we will not be able to refund.
  • The insurance will only intervene if a declaration of an injury is made in a timely fashion. Corporal injuries should be understood as: a sudden event that causes an injury and that is external to the body of the victim. In case of an accident or injury, we recommend to prepare a report within 48 hours. Declaration forms will be available during the Refugee Walk and through Vluchtelingenwerk Vlaanderen.

Thank you for complying with the rules of participation. Good luck and have fun!​